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Privacy Notice

DATA PRIVACY POLICY

  

  1. About this Policy
    • This policy explains when and why we collect personal information about our members, how we use it and how we keep it secure and your rights in relation to it.
    • We may collect, use and store your personal data, as described in this Data Privacy Policy and as described when we collect data from you.
    • We reserve the right to amend this Data Privacy Policy from time to time without prior notice. You are advised to check our regularly for any amendments on our website brockhamanglingsociety.net significant changes will be advised to members by email and at the AGM.
    • We will always comply with the General Data Protection Regulation (GDPR) when dealing with your personal data. Further details on the GDPR can be found at the website for the Information Commissioner (www.ico.gov.uk).  For the purposes of the GDPR, we will be the “controller” of all personal data we hold about you.
  2. Who are we?

 

 

  1. What information we collect and why.
Type of information Purposes Legal basis of processing
Member’s name, address, telephone numbers, e-mail address(es). Managing the Member’s membership of the Club and ensuring correct level of subscription. Performing the Club’s contract with the Member.

For the purposes of our legitimate interests in operating the Club.
Photographs of members For inclusion on the club membership card and central record For the purposes of ensuring only permitted persons fish the club waters
Date of birth / age related information Managing membership categories which are age

related

 

 Performing the Club’s contract with the Member.
Photos and videos of group events. Putting on the Club’s website and social media pages and using in press releases. Consent.  We will seek the Member’s consent on their membership application form and each membership renewal form. A member may withdraw their consent at any time by contacting us by e-mail or letter.
Photos and videos of member’s catches Putting on the Club’s website and social media pages and using in press releases. Consent.  Members will supply only the media that they are content to have used. A member may withdraw their consent at any time by contacting us by email or letter to have their image obfuscated from any supplied media or to have it removed.

 

 

  1. How we protect your personal data
    • We will not transfer your personal data outside the EU without your consent.
    • We have implemented generally accepted standards of technology and operational security in order to protect personal data from loss, misuse, or unauthorised alteration or destruction.
    • Please note however that where you are transmitting information to us over the internet this can never be guaranteed to be 100% secure.  
    • For any payments which we might in future take from you online we will only use a recognised online secure payment system.

We will notify you promptly in the event of any breach of your personal data which might expose you to serious risk.

  1. Who else has access to the information you provide us?
    • We will never sell your personal data. We will not share your personal data with any third parties without your prior consent (which you are free to withhold) except where we required to do so by law or as set out in the table above or paragraph 5.2 below.
    • We may pass your personal data to third parties who are service providers, agents and subcontractors to us for the purposes of completing tasks and providing services to you on our behalf (e.g. to print newsletters, correspondence and to send you mailings). However, we will disclose only the personal data that is necessary for the third party to deliver the service and we will have a contract in place that requires them to keep your information secure and not for them to use it for any other purposes.

 

  1. How long do we keep your information?
    • We will hold your personal data on our systems for as long as you are a member of the Club and for as long afterwards as is necessary to comply with any legal obligations. We will review your personal data every year to establish whether we are still entitled to process it.  If we decide that we are not entitled to do so, we will stop processing your personal data except that we will retain summary personal data in an archived form.
    • We securely destroy all financial information once we have used it and no longer need it.
  2. Your rights
    • You have rights under the GDPR:
      • to access your personal data
      • to be provided with information about how your personal data is processed
      • to have your personal data corrected
      • to have your personal data erased in certain circumstances
      • to object to or restrict how your personal data is processed
      • to have your personal data transferred to yourself or to another business in certain circumstances.

You have the right to take any complaints about how we process your personal data to the Information Commissioner

https://ico.org.uk/concerns/

 

0303 123 1113

 

Information Commissioner’s Office

Wycliffe House

Water Lane

Wilmslow

Cheshire SK9 5AF

 

For more details, please address any questions, comments and requests regarding our data processing practices to chairman@brockhamanglingsociety.net

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